How to Add a CC to a Professional Business Memo Chron com
The message then follows the header, and it typically includes a declaration (introduction), a discussion, and a summary. Some written business communication allows for a choice between direct and indirect formats, but memorandums are always direct. Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people.
- The HR department may send this email, or it might come from the leadership team or another department.
- We recommend you share what you want your recipients to take action on one more time here, as well.
- A memo has a header that clearly indicates who sent it and who the intended recipients are.
- If you don’t already use an office messaging platform or document-sharing system, you can send these to your coworkers by cc’ing them on an email where these documents are attached.
A memo (or memorandum, meaning “reminder”) is normally used for communicating policies, procedures, or related official business within an organization. It is often written from a one-to-all perspective (like mass communication), broadcasting a message to an audience, rather than a one-on-one, interpersonal communication. It may also be used to update a team on activities for a given project or to inform a specific group within a company of an event, action, or observance. It may also be used to update a team on activities for a given project, or to inform a specific group within a company of an event, action, or observance. A professional business memo is a workplace communication that can be sent in either electronic or print form. For this reason, adding a “cc” to a professional business memo requires respecting the workplace hierarchy.
Below, we’ll explain what “moot point” means, provide synonyms, and show you a quirky but effective way to remember the correct spelling. You’re expressing your love for someone on Valentine’s Day and want to ensure it’s perfect. Below, we’ll cover the nuances of “Valentine,” “Valentines,” and “Valentine’s” to help you flawlessly craft your message for this special day of love. Within the “new message” window, click “recipients,” and the cc option will appear. Cc is useful, but that doesn’t mean you should use it in every situation.
Memo Purpose
You should include a summary if your memo is more than one page. Summaries help recipients more easily digest the information you’ve shared. The closing section is an opportunity to end your memo on a courteous note. We recommend you share what you want your recipients to take action on one more time here, as well. A memo, short for memorandum, is a way to inform a group of people about a specific problem, solution, or event. It informs recipients and provides an action plan with specific next steps.
- The purpose is clearly announced immediately and up-front, and the explanation or supporting information then follows.
- The first is inflecting “cc” in a progressive tense which entails the addition of the suffix “-ing,” as well as a dash for clarity.
- This can be done when you don’t want unwanted eyes peeking on the email addresses you’ve sent your confidential email to.
- There are several parts to a business letter, but one of the more versatile business letter elements is the carbon copy, or CC, feature.
- CC’d people often end up in the middle of extended email threads, whether that was the intention or not.
In other words, when you BCC someone, it means their email address is hidden from the other recipients. The option to CC someone is usually found under the main recipient’s email address. You can add more than one email address to send a copy of the message to multiple people. Although technically cc offers the same functionality as putting multiple recipients in the “to” field, there’s a reason we use cc instead. When sending an email, cc allows you to send a copy of your email to someone who is not the recipient listed in the “to” field. Bear in mind that these readers may have different purposes in reading the memo.
ELI5: What are CC and BCC on emails and what do they do?
And, if you think that some chance of misinterpretation could happen, the default process is simply to write the sentence completely and avoid using jargon. Therefore, the best action to take is to prioritize the readability, as well as the audience of your message. One way to form the simple past tense of “cc” is also by using a dash instead of an apostrophe.
What is meant by “I have cc’d my manager?”
The heading lists who is receiving the memo, who is sending the memo, the date the memo was written, and the subject of the memo. Memos are designed for official internal communications of a business or organization. They are often sent to an entire organization but are also useful for informing a single department, team, or smaller group of people. Memos disperse necessary information using a simple, easy-to-follow format. Although “carbon copy” and “courtesy copy” are noun phrases, “cc” is generally used rather as a verb that can be inflected depending on the intended tense. Formal letters still hold a very important place in the business world.
‘Bcc’ hides who you’ve sent a copy to
In keeping with email etiquette, you shouldn’t expect a cc’d recipient to reply. Cc recipients are people who should see the email but don’t necessarily need to take action or respond to it. Before https://accounting-services.net/how-to-add-a-cc-to-a-professional-business-memo/ the internet and email communication, we wrote letters. Deciding whether to directly address a memo to someone or to cc that person depends on the content of the message and the business hierarchy.
1: Memos
A memo, short for memorandum, is a brief internal communication that informs a group about a specific problem, solution, or event. Memos may be sent as a paper letter or fax or attached to an email as a PDF. When an organization makes policy, procedural, or high-level staffing changes, an internal change memo should be written. The HR department may send this email, or it might come from the leadership team or another department.
Professional, Formal Tone
While e-mail and text messages may be used more frequently today, the effective business letter remains a common form of written communication. It can serve to introduce you to a potential employer, announce a product or service, or even serve to communicate feelings and emotions. We’ll examine the basic outline of a letter and then focus on specific products or writing assignments. Memos should always be professional and polite—regardless of the topic you’re introducing.
The message then follows the header, and it typically includes a declaration (introduction), a discussion, and a summary. Some written business communication allows for a choice between direct and indirect formats, but memorandums are always direct. Like a physical carbon copy, a CC is a way of sending additional copies of an email to other…